By default, all recordings published on NeetoRecord are public, which means that anyone with the link can view them. However, there can be instances when you might want to restrict the recording to a specific target audience. For example, an organization might want to restrict its recording to be viewed by only the company's employees.
You can manage this setting at the organization level or at the individual recording level. Access control settings configured at the recording level take precedence over the organization level settings.
To control access at the organization level, click on Admin Panel -> Global access control.
To control access at the recording level, go to the recording and click on Settings -> Access control.
NeetoRecord provides multiple ways in which you can restrict access to your recordings.
1. Anyone with the link
Anyone who has the link can view the recording.
2. Secure with password
You can restrict access to your recording via a password. Only the people who have this password would be able to view the recording. Enter the password of your choice in the password field. Save the changes, and your recording will now be password protected.
3. Secure by allowing emails containing specific keywords
This feature is useful when restricting the recording's access to specific email addresses.
When this option is enabled, the recording visitors must either authorize using their Google account or enter an email to which a verification code will be sent. Only the verified emails matching the allowed keywords will be able to view the recording. You can add multiple keywords to the allowed list.
For example, if you want to restrict access to the recording for your company's employees and you know each of your employees has an email with the domain @acme.com, then you can add @acme.com to the allowed keyword.
4. Private, logged-in members only
This option will only allow active team members of your NeetoRecord's workspace to view the recording.
5. Restrict view recording option to Invited People Only
Restrict access to specific individuals by inviting them directly. Add the email addresses of the individuals you want to invite. Once the invitation email is sent, the access status for each user will appear as Pending. The user must confirm the invitation by clicking the link provided in the email. Upon confirmation, the user’s status will be updated, and they will gain access to the recording.